Narrative:

I was giving IOE to a new captain upgrade. There was also a 'check engineer' giving IOE training to a new engineer. As we were proceeding direct to ZID VOR, ATC gave us a clearance to cross 30 mi out of rid at 13000 ft. We were at FL240 about 65 mi southwest. At the time we received the clearance, we were very busy trying to brief the approach at day. After finishing the briefing, we started down but realized it would be close. We crossed the 30 mi fix between 13500 ft and 13800 ft and leveled at 13000 ft by 28 mi. Contributing factors: fatigue, we had all been up at least 18 hours and I had been up with no sleep for 20 hours. Workload, with 2 students on board, performing the various functions takes longer. The brief for the approach and preparation takes longer. Because we were trying to accomplish a variety of pre-landing duties, I did not mentally calculate a descent point as soon as I received the clearance. Had I done this, I would have realized I needed to start down right away. WX, we were in icing conditions and moderate turbulence most of the flight. These factors add to mental stress. In the future, whenever I receive a clearance from ATC, it must take precedence over briefings. In other words, 'fly the airplane first.'

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Original NASA ASRS Text

Title: AN OVER-LONG APCH BRIEFING CAUSED AN ACR CREW TO START DOWN LATE RESULTING IN AN ALT DEV XING RESTR NOT MET.

Narrative: I WAS GIVING IOE TO A NEW CAPT UPGRADE. THERE WAS ALSO A 'CHK ENGINEER' GIVING IOE TRAINING TO A NEW ENGINEER. AS WE WERE PROCEEDING DIRECT TO ZID VOR, ATC GAVE US A CLRNC TO CROSS 30 MI OUT OF RID AT 13000 FT. WE WERE AT FL240 ABOUT 65 MI SW. AT THE TIME WE RECEIVED THE CLRNC, WE WERE VERY BUSY TRYING TO BRIEF THE APCH AT DAY. AFTER FINISHING THE BRIEFING, WE STARTED DOWN BUT REALIZED IT WOULD BE CLOSE. WE CROSSED THE 30 MI FIX BTWN 13500 FT AND 13800 FT AND LEVELED AT 13000 FT BY 28 MI. CONTRIBUTING FACTORS: FATIGUE, WE HAD ALL BEEN UP AT LEAST 18 HRS AND I HAD BEEN UP WITH NO SLEEP FOR 20 HRS. WORKLOAD, WITH 2 STUDENTS ON BOARD, PERFORMING THE VARIOUS FUNCTIONS TAKES LONGER. THE BRIEF FOR THE APCH AND PREPARATION TAKES LONGER. BECAUSE WE WERE TRYING TO ACCOMPLISH A VARIETY OF PRE-LNDG DUTIES, I DID NOT MENTALLY CALCULATE A DSCNT POINT AS SOON AS I RECEIVED THE CLRNC. HAD I DONE THIS, I WOULD HAVE REALIZED I NEEDED TO START DOWN RIGHT AWAY. WX, WE WERE IN ICING CONDITIONS AND MODERATE TURB MOST OF THE FLT. THESE FACTORS ADD TO MENTAL STRESS. IN THE FUTURE, WHENEVER I RECEIVE A CLRNC FROM ATC, IT MUST TAKE PRECEDENCE OVER BRIEFINGS. IN OTHER WORDS, 'FLY THE AIRPLANE FIRST.'

Data retrieved from NASA's ASRS site as of July 2007 and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.