Narrative:

On jan/mon/05; while reviewing components time limits and inspections on aircraft X status report; I found that engine #1 had the flow fence actuator overflown by 67.3 hours. The engine total time and cycles at that time was (actt.7728.3) (ng.15610.95) (np.20223.80). The flow fence actuator was due overhaul at engine.tt.7661.0. At the moment I discovered this irregularity in times for the component in question; I a&P position lead mechanic at company; proceeded to notify the PF the aircraft at that point to ground the aircraft. At that moment the aircraft was at ZZZ hospital. After that; notifying the pilot; I contacted my field maintenance supervisor of the situation. During the same time I ordered the component involved. Company maintenance supervisor immediately started processing the order for the flow fence actuator; going back in the records this components due date was 22 days prior. The svcable flow fence actuator arrived jan/rue/05. At this time I proceeded to ZZZ1 to remove flow fence actuator. Installed a svcable part and made adjustment in accordance with the respective procedures. Contributing factors to the overflt; in my opinion; are as follows: company has been being understaffed with mechanics for the last 6 months I have been here. (The contract says there would be 3 mechanics or 1 mechanic per engine.) in the past 6 months; the flight time and number of flts have steadily increased to record levels for this contract. Also; we have gone from one 24 hours and one 12 hours to 2 24 hours aircraft due to the increase in flight hours. Numerous inspections all fell due at the same time with difference discrepancies on the other aircraft such as radio problems; severe oil leaks due to drop in WX temperature have to be addressed on both aircraft on an ongoing basis. Plus; we had a change in ZZZ2 personnel that were taking care of our status sheet; that were over 2 months old. All of this falling at a time when I as a new lead trying to bring my base; paperwork; parts room and general organization to a place that we could stay ahead of the maintenance.

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Original NASA ASRS Text

Title: A BK117 HELI HAD A TIME LIMITED PART EXCEED OVERHAUL TIME BY 67 HRS. CONTRIBUTING FACTORS CITED INCLUDE MANPOWER SHORTAGE AND CHANGE IN RECORD KEEPING PERSONNEL.

Narrative: ON JAN/MON/05; WHILE REVIEWING COMPONENTS TIME LIMITS AND INSPECTIONS ON ACFT X STATUS RPT; I FOUND THAT ENG #1 HAD THE FLOW FENCE ACTUATOR OVERFLOWN BY 67.3 HRS. THE ENG TOTAL TIME AND CYCLES AT THAT TIME WAS (ACTT.7728.3) (NG.15610.95) (NP.20223.80). THE FLOW FENCE ACTUATOR WAS DUE OVERHAUL AT ENG.TT.7661.0. AT THE MOMENT I DISCOVERED THIS IRREGULARITY IN TIMES FOR THE COMPONENT IN QUESTION; I A&P POS LEAD MECH AT COMPANY; PROCEEDED TO NOTIFY THE PF THE ACFT AT THAT POINT TO GND THE ACFT. AT THAT MOMENT THE ACFT WAS AT ZZZ HOSPITAL. AFTER THAT; NOTIFYING THE PLT; I CONTACTED MY FIELD MAINT SUPVR OF THE SIT. DURING THE SAME TIME I ORDERED THE COMPONENT INVOLVED. COMPANY MAINT SUPVR IMMEDIATELY STARTED PROCESSING THE ORDER FOR THE FLOW FENCE ACTUATOR; GOING BACK IN THE RECORDS THIS COMPONENTS DUE DATE WAS 22 DAYS PRIOR. THE SVCABLE FLOW FENCE ACTUATOR ARRIVED JAN/RUE/05. AT THIS TIME I PROCEEDED TO ZZZ1 TO REMOVE FLOW FENCE ACTUATOR. INSTALLED A SVCABLE PART AND MADE ADJUSTMENT IN ACCORDANCE WITH THE RESPECTIVE PROCS. CONTRIBUTING FACTORS TO THE OVERFLT; IN MY OPINION; ARE AS FOLLOWS: COMPANY HAS BEEN BEING UNDERSTAFFED WITH MECHS FOR THE LAST 6 MONTHS I HAVE BEEN HERE. (THE CONTRACT SAYS THERE WOULD BE 3 MECHS OR 1 MECH PER ENG.) IN THE PAST 6 MONTHS; THE FLT TIME AND NUMBER OF FLTS HAVE STEADILY INCREASED TO RECORD LEVELS FOR THIS CONTRACT. ALSO; WE HAVE GONE FROM ONE 24 HRS AND ONE 12 HRS TO 2 24 HRS ACFT DUE TO THE INCREASE IN FLT HRS. NUMEROUS INSPECTIONS ALL FELL DUE AT THE SAME TIME WITH DIFFERENCE DISCREPANCIES ON THE OTHER ACFT SUCH AS RADIO PROBS; SEVERE OIL LEAKS DUE TO DROP IN WX TEMP HAVE TO BE ADDRESSED ON BOTH ACFT ON AN ONGOING BASIS. PLUS; WE HAD A CHANGE IN ZZZ2 PERSONNEL THAT WERE TAKING CARE OF OUR STATUS SHEET; THAT WERE OVER 2 MONTHS OLD. ALL OF THIS FALLING AT A TIME WHEN I AS A NEW LEAD TRYING TO BRING MY BASE; PAPERWORK; PARTS ROOM AND GENERAL ORGANIZATION TO A PLACE THAT WE COULD STAY AHEAD OF THE MAINT.

Data retrieved from NASA's ASRS site as of January 2009 and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.