Narrative:

On may/sun/96 I was scheduled to fly a charter group from albuquerque, NM, to minneapolis, mn. Our initial load called for 75 passenger and standard personal baggage. The flight plan called for a 30000 pound fuel load. Since albuquerque is over 5300 ft MSL and the outside air temperature was already in the high 70's, I got the current ATIS information and checked the runway analysis for the maximum takeoff weight for the active runway as indicated by ATIS. Our projected takeoff weight was not a factor at this time. Our estimated takeoff weight was 150000 pound with a maximum allowable of 160000 pounds. Since our aircraft had to be repositioned to a tow in/tow out gate we coordinated for a 30000 pound fuel load to be uplifted to expedite our repositioning. Once repositioned both passenger and baggage were late in arriving to the aircraft. Our flight mechanic supervised baggage loading while our flight attendants supervised passenger loading. Since we were at a tow in/tow out gate the ground handlers had coordinated with us to move the aircraft to an open area on the ramp once baggage loading was complete. Once our flight mechanic was on board he informed us that we had 230 pieces of baggage. Most of it being golf bags and the oversized, hard sided samsonite bags. Our lead flight attendant then informed us that we had 111 passenger. Once repositioned on the ramp we finalized our weight and balance and takeoff data. We determined that due to the increase in the number of passenger and the oversized luggage we were heavier than the allowable maximum takeoff weight for the active runway with the outside air temperature being in the low to mid 80's. Our approximately actual weight was 166000 with the maximum being approximately 158000. We quickly explored our options to determine the best course of action. We asked the ground controller if the 14000 ft runway was available since neither ATIS nor our NOTAMS stated it was closed but appeared to be so. We were told no, it was closed. So we elected to defuel 10000 pounds from the aircraft and coordinated with our dispatch on a new flight plan and defueling. Once defueling was accomplished we pressed ahead with the charter.

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Original NASA ASRS Text

Title: ACFT WT INCREASED DUE TO MORE PAX AND BAGS. FLC HAD TO HAVE ACFT DEFUELED IN ORDER TO MEET MAX TKOF WT.

Narrative: ON MAY/SUN/96 I WAS SCHEDULED TO FLY A CHARTER GROUP FROM ALBUQUERQUE, NM, TO MINNEAPOLIS, MN. OUR INITIAL LOAD CALLED FOR 75 PAX AND STANDARD PERSONAL BAGGAGE. THE FLT PLAN CALLED FOR A 30000 LB FUEL LOAD. SINCE ALBUQUERQUE IS OVER 5300 FT MSL AND THE OUTSIDE AIR TEMP WAS ALREADY IN THE HIGH 70'S, I GOT THE CURRENT ATIS INFO AND CHKED THE RWY ANALYSIS FOR THE MAX TKOF WT FOR THE ACTIVE RWY AS INDICATED BY ATIS. OUR PROJECTED TKOF WT WAS NOT A FACTOR AT THIS TIME. OUR ESTIMATED TKOF WT WAS 150000 LB WITH A MAX ALLOWABLE OF 160000 LBS. SINCE OUR ACFT HAD TO BE REPOSITIONED TO A TOW IN/TOW OUT GATE WE COORDINATED FOR A 30000 LB FUEL LOAD TO BE UPLIFTED TO EXPEDITE OUR REPOSITIONING. ONCE REPOSITIONED BOTH PAX AND BAGGAGE WERE LATE IN ARRIVING TO THE ACFT. OUR FLT MECH SUPERVISED BAGGAGE LOADING WHILE OUR FLT ATTENDANTS SUPERVISED PAX LOADING. SINCE WE WERE AT A TOW IN/TOW OUT GATE THE GND HANDLERS HAD COORDINATED WITH US TO MOVE THE ACFT TO AN OPEN AREA ON THE RAMP ONCE BAGGAGE LOADING WAS COMPLETE. ONCE OUR FLT MECH WAS ON BOARD HE INFORMED US THAT WE HAD 230 PIECES OF BAGGAGE. MOST OF IT BEING GOLF BAGS AND THE OVERSIZED, HARD SIDED SAMSONITE BAGS. OUR LEAD FLT ATTENDANT THEN INFORMED US THAT WE HAD 111 PAX. ONCE REPOSITIONED ON THE RAMP WE FINALIZED OUR WT AND BAL AND TKOF DATA. WE DETERMINED THAT DUE TO THE INCREASE IN THE NUMBER OF PAX AND THE OVERSIZED LUGGAGE WE WERE HEAVIER THAN THE ALLOWABLE MAX TKOF WT FOR THE ACTIVE RWY WITH THE OUTSIDE AIR TEMP BEING IN THE LOW TO MID 80'S. OUR APPROX ACTUAL WT WAS 166000 WITH THE MAX BEING APPROX 158000. WE QUICKLY EXPLORED OUR OPTIONS TO DETERMINE THE BEST COURSE OF ACTION. WE ASKED THE GND CTLR IF THE 14000 FT RWY WAS AVAILABLE SINCE NEITHER ATIS NOR OUR NOTAMS STATED IT WAS CLOSED BUT APPEARED TO BE SO. WE WERE TOLD NO, IT WAS CLOSED. SO WE ELECTED TO DEFUEL 10000 LBS FROM THE ACFT AND COORDINATED WITH OUR DISPATCH ON A NEW FLT PLAN AND DEFUELING. ONCE DEFUELING WAS ACCOMPLISHED WE PRESSED AHEAD WITH THE CHARTER.

Data retrieved from NASA's ASRS site as of July 2007 and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.