An EMB120 ferry crew forgets to obtain all of the maintenance papers for the flight from crw to cvg.

Attributes
ACN	437480
Time
Date	199905
Day	Sun
Local Time Of Day	1201 To 1800
Place
Locale Reference	airport : crw.airport
State Reference	WV
Altitude	agl single value : 0
Environment
Flight Conditions	VMC
Light	Daylight
Aircraft 1
Operator	common carrier : air carrier
Make Model Name	Brasilia EMB-120 All Series
Operating Under FAR Part	Part 91
Flight Phase	ground : preflight ground : parked ground : maintenance ground : takeoff roll ground : taxi
Flight Plan	IFR
Person 1
Affiliation	company : air carrier
Function	flight crew : first officer
Qualification	pilot : commercial pilot : multi engine pilot : instrument
Experience	flight time last 90 days : 100 flight time total : 1300 flight time type : 120
ASRS Report	437480
Person 2
Affiliation	company : air carrier
Function	flight crew : captain oversight : pic
Qualification	pilot : atp
Events
Anomaly	aircraft equipment problem : less severe maintenance problem : improper documentation non adherence : far non adherence : company policies
Independent Detector	other flight crewa other other : 2
Resolutory Action	none taken : detected after the fact
Supplementary
Problem Areas	Flight Crew Human Performance Company Aircraft Maintenance Human Performance
Primary Problem	Flight Crew Human Performance
Air Traffic Incident	Pilot Deviation

Narrative:

Following a ferry flight from crw to cvg, the captain and I discovered that the aircraft clipboard which contains: the daily in-flight worksheet, the aircraft maintenance log, the deferred discrepancy log, and the VOR accuracy check, was not on board. The aircraft clipboard had remained in crw. Following our meeting with a mechanic sent to determine the condition of our #1 VOR and make a maintenance entry in the clipboard, the clipboard was subsequently left behind. We had been delayed in crw for over 2 hours as a result of our #1 VOR becoming inoperative en route to crw. During that time we had the clipboard with us as we walked through the terminal, visited operations, and on occasion returned to the plane. The mechanic made the maintenance entry in the aircraft clipboard while he spoke to our company over the phone in operations. Following this phone call and some discussion between the mechanic and the captain, the dispatch release for our ferry flight came through and we proceeded to the aircraft. I do not remember seeing the aircraft clipboard at any point after that time. When we completed the acceptance checklist before our departure, the line: 'maintenance status...checked' was a deceptively easy one, the contents of the aircraft clipboard had been checked previously and we had been in crw for 2 hours for maintenance, so it sure felt checked. I did not visually verify the presence of the aircraft clipboard, though we had flown 3 legs already in the aircraft, I should have used the line in the checklist to prompt a glance at the aircraft clipboard to verify that it was actually there, as I do on the first leg of the day. A challenge and response in the before engine start checklist saying 'aircraft clipboard...contents checked and on board' would surely aid in keeping track of the clipboard and its contents after each opening of the cabin door. On this day, I remember seeing the clipboard in my hands, the captain's hands, sitting in seat 1B under the captain's hat, and in the hands of the mechanic. It was almost always with us, one final glance prompted by whatever means, checklist or otherwise, would have verified its location.

Original NASA ASRS Text

Title: AN EMB120 FERRY CREW FORGETS TO OBTAIN ALL OF THE MAINT PAPERS FOR THE FLT FROM CRW TO CVG.

Narrative: FOLLOWING A FERRY FLT FROM CRW TO CVG, THE CAPT AND I DISCOVERED THAT THE ACFT CLIPBOARD WHICH CONTAINS: THE DAILY INFLT WORKSHEET, THE ACFT MAINT LOG, THE DEFERRED DISCREPANCY LOG, AND THE VOR ACCURACY CHK, WAS NOT ON BOARD. THE ACFT CLIPBOARD HAD REMAINED IN CRW. FOLLOWING OUR MEETING WITH A MECH SENT TO DETERMINE THE CONDITION OF OUR #1 VOR AND MAKE A MAINT ENTRY IN THE CLIPBOARD, THE CLIPBOARD WAS SUBSEQUENTLY LEFT BEHIND. WE HAD BEEN DELAYED IN CRW FOR OVER 2 HRS AS A RESULT OF OUR #1 VOR BECOMING INOP ENRTE TO CRW. DURING THAT TIME WE HAD THE CLIPBOARD WITH US AS WE WALKED THROUGH THE TERMINAL, VISITED OPS, AND ON OCCASION RETURNED TO THE PLANE. THE MECH MADE THE MAINT ENTRY IN THE ACFT CLIPBOARD WHILE HE SPOKE TO OUR COMPANY OVER THE PHONE IN OPS. FOLLOWING THIS PHONE CALL AND SOME DISCUSSION BTWN THE MECH AND THE CAPT, THE DISPATCH RELEASE FOR OUR FERRY FLT CAME THROUGH AND WE PROCEEDED TO THE ACFT. I DO NOT REMEMBER SEEING THE ACFT CLIPBOARD AT ANY POINT AFTER THAT TIME. WHEN WE COMPLETED THE ACCEPTANCE CHKLIST BEFORE OUR DEP, THE LINE: 'MAINT STATUS...CHKED' WAS A DECEPTIVELY EASY ONE, THE CONTENTS OF THE ACFT CLIPBOARD HAD BEEN CHKED PREVIOUSLY AND WE HAD BEEN IN CRW FOR 2 HRS FOR MAINT, SO IT SURE FELT CHKED. I DID NOT VISUALLY VERIFY THE PRESENCE OF THE ACFT CLIPBOARD, THOUGH WE HAD FLOWN 3 LEGS ALREADY IN THE ACFT, I SHOULD HAVE USED THE LINE IN THE CHKLIST TO PROMPT A GLANCE AT THE ACFT CLIPBOARD TO VERIFY THAT IT WAS ACTUALLY THERE, AS I DO ON THE FIRST LEG OF THE DAY. A CHALLENGE AND RESPONSE IN THE BEFORE ENG START CHKLIST SAYING 'ACFT CLIPBOARD...CONTENTS CHKED AND ON BOARD' WOULD SURELY AID IN KEEPING TRACK OF THE CLIPBOARD AND ITS CONTENTS AFTER EACH OPENING OF THE CABIN DOOR. ON THIS DAY, I REMEMBER SEEING THE CLIPBOARD IN MY HANDS, THE CAPT'S HANDS, SITTING IN SEAT 1B UNDER THE CAPT'S HAT, AND IN THE HANDS OF THE MECH. IT WAS ALMOST ALWAYS WITH US, ONE FINAL GLANCE PROMPTED BY WHATEVER MEANS, CHKLIST OR OTHERWISE, WOULD HAVE VERIFIED ITS LOCATION.

Data retrieved from NASA's ASRS site as of July 2007 and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.