Narrative:

On nov/xa/00, I was the first officer on air carrier flight abc cvg-tys. I conducted the preflight and went into the flight deck to do my paperwork. All necessary performance and load manifest paperwork was completed. I signed the manifest, handed it to the captain and he verified it was correct. He handed it out to the flight attendants and we left for an uneventful, normal flight to knoxville. The next afternoon, the last day of my trip, I collected all my 4 manifest envelopes to hand them in the deposit box. I noticed that the manifest was missing. I thought I may have left it in the aircraft, or in one of the other envelopes. I went to the manifest clerk and advised her that I was missing the manifest. She told me to continue looking and to bring it in when I found it. I asked her if there is any way I could obtain the carbon copy of the paperwork and she said to me that they throw them out. Later that afternoon, I called dispatch and asked them for a copy of the dispatch release. He faxed me a copy and again I asked if there was any way to obtain a copy of the manifest. He told me no, they throw them out. On nov/xb/00, I stopped by the manifest clerk to give her the copy of the dispatch release and told her that maybe I may have left it in the other envelopes, or it may have been left in the aircraft. She told me to see a chief pilot and I did, and I advised him and told him the situation. Later that afternoon, I found a ramp agent and asked him as a last ditch effort if they keep copies, and he said yes. Each wing keeps them for 1 week. If this information was more concrete and the other employees were in the loop, I would have a copy and there would not be any doubt as to what is going on. This was a learning experience for me. I was, and am now even more careful with all my paperwork and vow to be even more careful in my airline career. If the clerk or dispatcher knew about the 7 day rule, it would've been a great help. As for the flight, it departed within normal limits. This can be verified by the passenger count, fuel and bag count. The runway in use was runway 18L full length cvg.

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Original NASA ASRS Text

Title: CL65 FO MISPLACED COMPANY WT AND BAL PAPERWORK AT TYS.

Narrative: ON NOV/XA/00, I WAS THE FO ON ACR FLT ABC CVG-TYS. I CONDUCTED THE PREFLT AND WENT INTO THE FLT DECK TO DO MY PAPERWORK. ALL NECESSARY PERFORMANCE AND LOAD MANIFEST PAPERWORK WAS COMPLETED. I SIGNED THE MANIFEST, HANDED IT TO THE CAPT AND HE VERIFIED IT WAS CORRECT. HE HANDED IT OUT TO THE FLT ATTENDANTS AND WE LEFT FOR AN UNEVENTFUL, NORMAL FLT TO KNOXVILLE. THE NEXT AFTERNOON, THE LAST DAY OF MY TRIP, I COLLECTED ALL MY 4 MANIFEST ENVELOPES TO HAND THEM IN THE DEPOSIT BOX. I NOTICED THAT THE MANIFEST WAS MISSING. I THOUGHT I MAY HAVE LEFT IT IN THE ACFT, OR IN ONE OF THE OTHER ENVELOPES. I WENT TO THE MANIFEST CLERK AND ADVISED HER THAT I WAS MISSING THE MANIFEST. SHE TOLD ME TO CONTINUE LOOKING AND TO BRING IT IN WHEN I FOUND IT. I ASKED HER IF THERE IS ANY WAY I COULD OBTAIN THE CARBON COPY OF THE PAPERWORK AND SHE SAID TO ME THAT THEY THROW THEM OUT. LATER THAT AFTERNOON, I CALLED DISPATCH AND ASKED THEM FOR A COPY OF THE DISPATCH RELEASE. HE FAXED ME A COPY AND AGAIN I ASKED IF THERE WAS ANY WAY TO OBTAIN A COPY OF THE MANIFEST. HE TOLD ME NO, THEY THROW THEM OUT. ON NOV/XB/00, I STOPPED BY THE MANIFEST CLERK TO GIVE HER THE COPY OF THE DISPATCH RELEASE AND TOLD HER THAT MAYBE I MAY HAVE LEFT IT IN THE OTHER ENVELOPES, OR IT MAY HAVE BEEN LEFT IN THE ACFT. SHE TOLD ME TO SEE A CHIEF PLT AND I DID, AND I ADVISED HIM AND TOLD HIM THE SIT. LATER THAT AFTERNOON, I FOUND A RAMP AGENT AND ASKED HIM AS A LAST DITCH EFFORT IF THEY KEEP COPIES, AND HE SAID YES. EACH WING KEEPS THEM FOR 1 WK. IF THIS INFO WAS MORE CONCRETE AND THE OTHER EMPLOYEES WERE IN THE LOOP, I WOULD HAVE A COPY AND THERE WOULD NOT BE ANY DOUBT AS TO WHAT IS GOING ON. THIS WAS A LEARNING EXPERIENCE FOR ME. I WAS, AND AM NOW EVEN MORE CAREFUL WITH ALL MY PAPERWORK AND VOW TO BE EVEN MORE CAREFUL IN MY AIRLINE CAREER. IF THE CLERK OR DISPATCHER KNEW ABOUT THE 7 DAY RULE, IT WOULD'VE BEEN A GREAT HELP. AS FOR THE FLT, IT DEPARTED WITHIN NORMAL LIMITS. THIS CAN BE VERIFIED BY THE PAX COUNT, FUEL AND BAG COUNT. THE RWY IN USE WAS RWY 18L FULL LENGTH CVG.

Data retrieved from NASA's ASRS site as of July 2007 and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.