Narrative:

Approximately 5 mins prior to departure, a previously employed company pilot requested to ride the jump seat. The pilot is currently employed at another air carrier. After chatting a min, the pilot asked if he could ride up front with us. I informed him that with our new security procedures, if a seat was available in the back, he had to situation there. We had 35 passenger (aircraft holds 37) so we had him situation in the back. Just before departure, the gate agent asked if we could take 2 more passenger, I said of course. I then had the jump seat pilot come up front to the jump seat. We gave the pilot the jump seat briefing and then began working on the weight and balance paperwork. With a full load of passenger and bags, it took us a few extra mins to ensure we were under our maximum takeoff weight. We then closed out our flight and proceeded to destination. On the next night on the same flight, we were close to our maximum takeoff weight. As we worked at ways to ensure we were below maximum takeoff weight, a pilot in the back offered, to the flight attendant, to ride the jump seat. The first officer and I explained that the problem was weight and so it wouldn't help. Additionally, I explained we did not have a jump seat agreement with the pilot's company. The first officer then said with our new security procedures, a non company pilot could not ride in the jump seat. We then realized that the previous night that we should not have let the other pilot ride in the jump seat. I did not make the connection that we couldn't let him ride up front. Although I had personal knowledge of the pilot and thus I don't feel security was jeopardized, I realize I did not comply with our new company procedure.

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Original NASA ASRS Text

Title: DHC8 CAPT ALLOWED A PLT FROM ANOTHER COMPANY TO OCCUPY THE COCKPIT JUMP SEAT CONTRARY TO NEW COMPANY SECURITY PROCS.

Narrative: APPROX 5 MINS PRIOR TO DEP, A PREVIOUSLY EMPLOYED COMPANY PLT REQUESTED TO RIDE THE JUMP SEAT. THE PLT IS CURRENTLY EMPLOYED AT ANOTHER ACR. AFTER CHATTING A MIN, THE PLT ASKED IF HE COULD RIDE UP FRONT WITH US. I INFORMED HIM THAT WITH OUR NEW SECURITY PROCS, IF A SEAT WAS AVAILABLE IN THE BACK, HE HAD TO SIT THERE. WE HAD 35 PAX (ACFT HOLDS 37) SO WE HAD HIM SIT IN THE BACK. JUST BEFORE DEP, THE GATE AGENT ASKED IF WE COULD TAKE 2 MORE PAX, I SAID OF COURSE. I THEN HAD THE JUMP SEAT PLT COME UP FRONT TO THE JUMP SEAT. WE GAVE THE PLT THE JUMP SEAT BRIEFING AND THEN BEGAN WORKING ON THE WT AND BAL PAPERWORK. WITH A FULL LOAD OF PAX AND BAGS, IT TOOK US A FEW EXTRA MINS TO ENSURE WE WERE UNDER OUR MAX TKOF WT. WE THEN CLOSED OUT OUR FLT AND PROCEEDED TO DEST. ON THE NEXT NIGHT ON THE SAME FLT, WE WERE CLOSE TO OUR MAX TKOF WT. AS WE WORKED AT WAYS TO ENSURE WE WERE BELOW MAX TKOF WT, A PLT IN THE BACK OFFERED, TO THE FLT ATTENDANT, TO RIDE THE JUMP SEAT. THE FO AND I EXPLAINED THAT THE PROB WAS WT AND SO IT WOULDN'T HELP. ADDITIONALLY, I EXPLAINED WE DID NOT HAVE A JUMP SEAT AGREEMENT WITH THE PLT'S COMPANY. THE FO THEN SAID WITH OUR NEW SECURITY PROCS, A NON COMPANY PLT COULD NOT RIDE IN THE JUMP SEAT. WE THEN REALIZED THAT THE PREVIOUS NIGHT THAT WE SHOULD NOT HAVE LET THE OTHER PLT RIDE IN THE JUMP SEAT. I DID NOT MAKE THE CONNECTION THAT WE COULDN'T LET HIM RIDE UP FRONT. ALTHOUGH I HAD PERSONAL KNOWLEDGE OF THE PLT AND THUS I DON'T FEEL SECURITY WAS JEOPARDIZED, I REALIZE I DID NOT COMPLY WITH OUR NEW COMPANY PROC.

Data retrieved from NASA's ASRS site as of July 2007 and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.