Narrative:

A B747 was flying the route resum direct ramel which is in our arctic oceanic airspace. We receive the transfer information on this and all other westbound arctic flights from edmonton center via automation which causes a flight progress strip to print and a message to appear in the history section of our flight data processor (fdp) display but there is no aural alert of any kind. When we get the flight progress strip we call magadan oceanic sector to pass the information transfer to them. This is required per our letter of agreement with magadan center to be completed at least thirty (30) minutes prior to the aircraft reaching the transfer point which in this case was ramel. When the flight progress strip for the B747 printed I somehow managed to file it in the deadwood strip receptacle instead of placing it in a strip holder and putting it in the strip bay. Because of this; the information was not transferred to magadan center in a timely manner and it was not until the aircraft reported progressing resum (the entry fix in zan airspace) that I realized the flight information still needed to be transferred. All other automated transfers from other facilities to zan give an audible alert at the sector requiring the controller to acknowledge the transfer information which then prompts the fdp to print strips and activate the flight plan in our airspace. These same procedures need to be implemented with edmonton center for flights entering zan airspace so that this does not occur in the future. If; for some reason; this aircraft had missed the resum position report; either due to the poor communications we have in this area or just because they forgot; the flight would have entered russian airspace without any information transfer to the russian controllers possibly causing incidents that I don't even want to consider.

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Original NASA ASRS Text

Title: ZAN Controller described an airspace infraction with an adjacent international facility; noting a failure to properly handle strip information; and providing possible automated solutions to prevent future occurrences.

Narrative: A B747 was flying the route RESUM direct RAMEL which is in our Arctic Oceanic airspace. We receive the transfer information on this and all other westbound Arctic flights from Edmonton Center via automation which causes a flight progress strip to print and a message to appear in the history section of our Flight Data Processor (FDP) display but there is no aural alert of any kind. When we get the flight progress strip we call Magadan Oceanic Sector to pass the information transfer to them. This is required per our Letter of Agreement with Magadan Center to be completed at least thirty (30) minutes prior to the aircraft reaching the transfer point which in this case was RAMEL. When the flight progress strip for the B747 printed I somehow managed to file it in the deadwood strip receptacle instead of placing it in a strip holder and putting it in the strip bay. Because of this; the information was not transferred to Magadan Center in a timely manner and it was not until the aircraft reported progressing RESUM (the entry fix in ZAN airspace) that I realized the flight information still needed to be transferred. All other automated transfers from other facilities to ZAN give an audible alert at the sector requiring the controller to acknowledge the transfer information which then prompts the FDP to print strips and activate the flight plan in our airspace. These same procedures need to be implemented with Edmonton Center for flights entering ZAN airspace so that this does not occur in the future. If; for some reason; this aircraft had missed the RESUM position report; either due to the poor communications we have in this area or just because they forgot; the flight would have entered Russian Airspace without any information transfer to the Russian Controllers possibly causing incidents that I don't even want to consider.

Data retrieved from NASA's ASRS site as of April 2012 and automatically converted to unabbreviated mixed upper/lowercase text. This report is for informational purposes with no guarantee of accuracy. See NASA's ASRS site for official report.